Register in Utrecht Region
You need to register with the municipality if you are to live and/ or work in the Netherlands. They will record your personal data in the Personal Records Database (BRP). If you are moving from abroad and are registering for the first time, you will receive a citizen service number (BSN) which you will need to work, open a bank account and take out health insurance.
What kind of registration appointment you need to make depends on:
- The length of your stay
- If you have your own official address or not
- If you are an international student: please click here to register
Please read the information below carefully and fill in the appointment form to make an appointment. Questions?
The length of your stay - Are you:
Staying for longer than four months
If you are staying in the Netherlands for longer than four months, you are required to register with the municipality where you will be living. You need to make an appointment to register within 5 days of your arrival. After registering, you will receive a Dutch citizen service number (BSN), which you will need to open a bank account, take out health insurance, and apply for benefits.
There's two ways to register. You can choose to register:
- At the Utrecht International Center if you are going to live in Utrecht, Amersfoort, De Ronde Venen, Hilversum, Woerden, or Oudewater. A service fee may apply but you are guaranteed to receive your BSN during the registration appointment. It is also possible to make a combined appointment and arrange your municipal registration while collecting your residence permit (if this applies to you). Make an appointment.
- At the city office of your local municipality. The BSN will be sent to your home address after the appointment. This can take up to four weeks. Find the contact details of Utrecht Region’s municipalities to make an appointment.
Staying for four months or less
Registering is optional if you will be living in the Netherlands for less than four months, but you must register if you want to obtain a BSN, which you need to work, open a bank account, or access healthcare, you need a BSN. To receive one, you can register in the Registry for Non-Residents (RNI). You can register at one of the 19 municipalities with an RNI desk, and you can choose the municipality where you want to do this. Find more information on the website of the Government of the Netherlands.
It is not possible to register in the RNI if you are staying in the Netherlands for over four months.
RNI desk in Utrecht
The RNI desk in Utrecht Region is located in the city of Utrecht. If you want to register using the RNI procedure in the municipality of Utrecht, you need to make an appointment. You cannot visit the RNI desk without an appointment. Please find more information and make an appointment on the website of the City of Utrecht.
Temporary registration - If don’t have your own official address
Please note: you can only temporary register if you plan to live in and register with the city of Utrecht and Hilversum. Find the different registration options below. These are temporary measures, valid for three months maximum. If you want to apply, please download the declaration form that applies to your personal situation. Bring the completed and signed form together with the required documents to your registration appointment.
You can temporarily register:
- Using the official postal address of your employer, if you meet the following conditions:
- You have permission of your employer
- Your employer's postal address is located in the city of Utrecht or Hilversum
- You already live in the Netherlands
- You don't have a rental contract (in another municipality)
Download declaration form
- If you are living at a residence rented by your employer in the city of Utrecht or Hilversum.
Download declaration form
- If you are living at someone else’s address in the city of Utrecht or Hilversum.
Download declaration form
At our center, you can register with the municipalities of
Make an appointment
Please fill in the form in the link below to make an appointment. Please note that service fees may apply and must be paid by VISA, Mastercard or IDEAL through the payment module in the appointment form. After completing the form, you will receive an email with a link to book a day and time slot for your appointment at the Utrecht International Center. If you don’t receive this email within an hour, check your spam folder and contact the Utrecht International Center at info@utrechtinternationalcenter.com - please include the name and the email address you used to book the appointment.
Please note: have you applied with the IND to collect your permit at the Utrecht International Center before August 19th 2024? In this case, you don’t need to pay the service fee. Instead of filling in the appointment form, please send an email to info@utrechtinternationalcenter.com and include:
- Proof that the application was submitted with the IND before August 19th, 2024.
- Full name and date of birth.
- Preferred date of appointment.
Plan ahead
Please book your appointment early on in the relocation process. If the appointment tool keeps on loading, this means that all time slots are fully booked. Please check the appointment tool regularly to see if new time slots have opened up.
It is legally required to register within 5 days with your municipality. However, due to high demand and staff shortages it may not be possible to get an appointment within these 5 days. That is why you need to make an appointment within 5 days after your arrival.
Questions? Find more information about the Utrecht International Center’s services, fees, and refund policy on the Frequently Asked Questions page.
We value your privacy
The Utrecht International Center takes the protection of your data seriously. The data of the appointment form will be processed and recorded in the registration system of the Utrecht International Center, part of the Municipality of Utrecht. Your data will not be transferred to third parties. The Municipality of Utrecht processes and protects your personal data as described in their Data Protection Declaration.
What to bring to the appointment
Please note that everyone completing their registration must turn up to their appointment in person. If you have a partner and/or child(ren) who also need to be registered, they must come with you to the appointment.
The required documents:
- A valid passport or ID card for each person that needs to be registered.
- Proof of occupancy: a rental/ tenancy agreement, home purchase deed or a completed form for temporary registration.
- Legalised birth, marriage and/ or divorce certificate (if available) – this doesn’t apply to international students. The municipality only accepts deeds in English, German and French. Deeds in other languages must be translated by a sworn translator. Both the original deed and the translated document must be legalised. Please note: all deeds must comply with the rules for legalisation. Read more about the legalisation of documents.
- A proof of deregistration in case you are relocating from Aruba, Curaçao, Sint Maarten, Bonaire, Saba or Sint Eustatius.
How to get there
Click here for the visiting address of the Utrecht International Center. When you arrive in the hall of the Stadskantoor, please check in at one of the displays on the ground floor. To do this, scan the QR-code or fill in your birth date. On the ticket, you will find a letter and a number. The letter indicates where you have to go - see the red letters on the different floors. The number is your appointment number. You will be called for or your ticket number will be shown on the TV screen when it’s your turn.
After your registration
Registering foreign documents
Did you register but do you need to come back to file more documents? Click here to make an appointment with the city of Utrecht. If you live in another municipality, please contact your city office.
Changing address or leaving the Netherlands
Are you moving or leaving the Netherlands? You have to report this to the authorities and deregister. Find more information and make an appointment.
Other settling-in topics
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Living in Utrecht Region
Living in Utrecht Region
Time to get familiar with life in Utrecht Region! Click the link below to find information in English about housing, education, healthcare, childcare, culture, employment, finance, transportation, learning Dutch, and more.
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Residence permit & visa
Residence permit & visa
You might need a permit or visa to enter and stay in the Netherlands. Whether you require one and which type depends on your situation, how long you're staying, your reason for moving and your nationality.
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Report your move
Report your move
When you are moving and changing address, or leaving the Netherlands all together, it is important to inform the authorities. Click the link below for more information and make an appointment.